Measuring Success

Upon entering ClubXcite, our Executive Director meets with each family personally to discuss which of our programs is the best possible fit (i.e. one-on-one mentoring, social programs, sports clinics, summer camps, etc). At that point an Achievement Plan is created offering a detailed assessment and outlining of objectives over the next three months. This plan details information about the student, struggles, triggers, goals and objectives the mentor or tutor in San Diego will be working on during involvement in our programs. It will also outline a plan of action put together by our mentors who will be working directly with the student. Any clinicians, instructors or specialists involved in a student’s life are consulted during this period and continued communication is encouraged on the part of ClubXcite. Children, meanwhile, fill out a Child Achievement Plan detailing their own goals and hopes for their experience in our program. It is fundamental to our success that our students are active participants in the process of identifying their struggles and things they’d like to improve upon as well as be introduced to.

Once the aforementioned is complete, mentors fill out Performance Tracking Sheets chronicling a student’s behavior, improvements, areas needing continued work, and suggestions for maintaining success after each session with a child or teen. Parents receive the Performance Tracking Sheets every two weeks and our Program Manager consults parents and mentors on a similar basis to guarantee we’re adhering to goals and maintaining an upward trajectory.

We are continually evaluating our participants, their happiness, and whether they are making strides. Critical to our success is a coherent approach with all those involved. One-on-one mentors communicate with social program mentors to guarantee participants are being engaged in their unique way and to make sure are program remains dynamic enough to adjust goals and meet expectations. ClubXcite is a familial program and mentors stay with us a minimum of 6-months to ensure that students have a consistent presence in their lives.

ClubXcite’s Natural Opportunity Model

During our San Diego one on one mentoring, or social group activities our social coaches/mentors have the Achievement Plan goals in mind when interacting with your child. Since all our programs and services are activity and interaction based, natural opportunities for teaching arise. Our mentors and tutors look for these teaching opportunities and take advantage of the natural situation to coach, role model or teach new concepts. After each session the mentors document important interactions, improvements, and challenges for each student and this data gets highlighted in our performance tracking sheets for parents to view.